Privacy | Kairos Solutions Group LLC

Privacy Policy

Effective Date: 03.31.2026

At Kairos Solutions Group LLC (“we,” “our,” or “us”), accessible from https://ksolgroup.com, we are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner.

This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website.

1. Information We Collect

We may collect information about you in a variety of ways, including:

a. Personal Data
Personally identifiable information, such as your name, email address, phone number, and any other information you voluntarily provide through forms or communication with us.

b. Protected Health Information (PHI)
If applicable, we may collect health-related information that qualifies as Protected Health Information under the Health Insurance Portability and Accountability Act (HIPAA). This information is handled in accordance with applicable HIPAA regulations.

c. Derivative Data
Information automatically collected when you access the website, such as your IP address, browser type, operating system, access times, and pages viewed.

d. Cookies and Tracking Technologies
We may use cookies, web beacons, and similar tracking technologies to enhance your experience and gather usage data.

2. HIPAA Compliance

Kairos Solutions Group LLC is committed to maintaining compliance with the Health Insurance Portability and Accountability Act (HIPAA). We implement administrative, physical, and technical safeguards to ensure the confidentiality, integrity, and security of Protected Health Information (PHI) in accordance with applicable regulations.

All PHI collected through our website or services is handled in a secure and compliant manner, and access is limited to authorized personnel only.

3. How We Use Your Information

We use the information we collect in the following ways:

To operate and maintain our website
To improve user experience and website performance
To communicate with you, including responding to inquiries
To send updates, marketing, or promotional materials (you can opt out anytime)
To monitor and analyze usage trends
To protect against unauthorized access or misuse
To comply with legal and regulatory obligations, including HIPAA where applicable

4. Sharing Your Information

We do not sell your personal information. We may share your information in the following situations:

With service providers who assist in operating our website or conducting business (and who are contractually obligated to safeguard data, including PHI where applicable)
For legal reasons if required to comply with applicable laws or regulations
Business transfers in case of merger, sale, or acquisition

5. Data Security

We implement appropriate administrative, technical, and physical security measures designed to protect your personal information and PHI. While we strive to use commercially acceptable means to protect your data, no method of transmission over the Internet is completely secure.

6. Your Privacy Rights

Depending on your location, you may have the right to:

Access the personal data we hold about you
Request correction or deletion of your data
Request access to or copies of your PHI, where applicable
Object to or restrict processing
Withdraw consent at any time

To exercise your rights, please contact us using the information below.

7. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites.

8. Children's Privacy

We do not knowingly collect personal information from children under the age of 13. If we become aware that such information has been collected, we will take steps to delete it promptly.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We encourage you to review this page periodically. Changes are effective immediately upon posting.

10. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at:

Kairos Solutions Group LLC
Email: shon@ksolgroup.com
Website: https://ksolgroup.com

This privacy policy is provided in compliance with applicable laws and regulations, including HIPAA, GDPR, and CCPA where applicable.